CloudPay Release Notes

Release Date: 8 Nov 2021

New Features

  • CSO EHECS Quarterly report

    Facility to map elements and employees to CSO categories. A EHECS XML file can then be created and uploaded to CSO

  • Department report

    A new Department report, that is also in the Desktop version, has been added.

Changes

Release Date: 3 Oct 2021

New Features

  • Payslips logo

    Facility to include a logo on Payslips. Note that at the moment this will not appear on emailed payslips, only via the Payslips with logo report in the reports screen.

  • File Output

    New screen to allow various file formats to be output.

  • Payroll Summary Range report

    A new Payroll Summary report has been added, with a Range option.

  • Test Digital Certificate (PIT3 Environment)

    A test facility has been added for users that would like to use the Revenue Production in Test (PIT)

Changes

  • TWSS menu items moved

    Pay employee TWSS and TWSS reconciliation menu options have been move from Revenue to Ultility

  • Sort My Books Beta warning

    The Beta warning has now been removed from the Sort My Books accounts screen.

Release Date: 1 Sep 2021

New Features

  • Email Payslips selection

    You can now select which pay dates and employees you wish to email payslips to.

Release Date: 11 Aug 2021

New Features

  • Reports

    New payslip available with employee rate

    Voluntary Deduction Range report fixed

    New Payroll Summary report for people moving from Thesaurus

    New SEPA report

Bug Fixes

  • Data Export screen

    Panel headings no longer scroll when scrolling data items

Release Date: 27 Jul 2021

New Features

  • Invoicing

    Users can now view and print all of their Cloudpay invoices from the Dashboard.

    It is also possible to change your company name and address that we use for invoicing.

Bug Fixes

  • RPN Import

    RPN Import grid was not displaying correctly. This is now fixed.

Release Date: 29 Jun 2021

New Features

  • TWSS Paying employee tax liability.

    The TWSS subsidy was treated for tax like a social welfare payment. This meant that it was not taxed through payroll, like salary is.

    This means that many employees may now owe tax incurred through TWSS.

    This new facility will allow you to pay this tax without incuring any benefit in kind liability

Release Date: 3 May 2021

New Features

  • Final stage of TWSS Reconciliation.

    A new facility is available in Cloudpay that will allow you to import and view the Revenue reconcilation details CSV file and correct any mistakes made.

    You can complete the reconciliation process by logging into ROS. You will see a link that says TWSS Reconciliation, under Employer Services > Additional Services. Your reconciliation summary data is displayed.

    If you are happy with the figures, click the Accept Reconciliation button. The Final phase is now finished for you. Otherwise, if there is a problem with the figures you can fix this by creating a corrections CSV file using the new facility, and uploading this to ROS.

Release Date: 1 Feb 2021

New Features

  • Volume licencing

    Accountants, bookkeepers and bureaux can now bulk buy Cloudpay licences to resell to their clients.

  • Email Individual Payslip

    Send a once-off payslip directly from the Payroll screen, once a payment has been processed.

  • Sub User Digital Certificate

    a check box in the digital certificate screen 'This is a sub-user certificate that requires a TAIN' will allow Sub User Certs to be used.

  • Dashboard additions

    Store and settings tabs added to Dashboard.

Changes

  • Icons

    Main calculator icon enlarged and changed to a cirle with a plus sign. User icon enlarged.

Bug Fixes

  • SMTP Password field obsured when entering password
  • /Revenue/DigiCert Password field obsured when entering password
  • /Bureau/Index Password field obsured when entering password
  • SMTP tab resizes to fix the expanded SMTP details
  • Audit log defaults to current month and year

Release Date: 28 Dec 2020

New Features

Release Date: 17 Dec 2020

Budget Changes

PAYE
There were no PAYE changes for 2021 in the Budget. All PAYE rates stay the same.

PRSI
New 'E' Class PRSI for Ministers of the Church of Ireland paid under the Special Collection System. Class A rate of employer PRSI is increasing from €395 to €398 per week.

USC
New USC Rates can be found here: https://www.revenue.ie/en/jobs-and-pensions/usc/standard-rates-and-thresholds-of-usc.aspx

The standard rates of Universal Social Charge are:
2015 Rate 2016 Rate 2017 Rate 2018 Rate 2019 Rate 2020 Rate 2021 Rate
On the first €12,012 1.5% On the first €12,012 1% On the first €12,012 0.5% On the first €12,012 0.5% On the first €12,012 0.5% On the first €12,012 0.5% On the first €12,012 0.5%
On the next €5,564 3.5% On the next €6,656 3% On the next €6,760 2.5% On the next €7,360 2% On the next €7,862 2% On the next €8,472 2% On the next €8,675 2%
On the next €52,468 7% On the next €51,376 5.5% On the next €51,272 5% On the next €50,672 4.75% On the next €50,170 4.5% On the next €49,560 4.5% On the next €49,357 4.5%
On the balance 8% On the balance 8% On the balance 8% On the balance 8% On the balance 8% On the balance 8% On the balance 8%

 

The Reduced rates of Universal Social Charge are:
2011 & 2012 2013 & 2014 2015 2016 2017

2018 to 2021

Individual aged 70 years or over. Individuals aged 70 years or over whose aggregate income for the year is €60,000 or less. Individuals aged 70 years or over whose aggregate income for the year is €60,000 or less. Individuals aged 70 years or over whose aggregate income for the year is €60,000 or less. Individuals aged 70 years or over whose aggregate income for the year is €60,000 or less. Individuals aged 70 years or over whose aggregate income for the year is €60,000 or less.
Individuals who hold a full medical card (regardless of age). Individuals (aged under 70) who hold a full medical card whose aggregate income for the year is €60,000 or less. Individuals (aged under 70) who hold a full medical card whose aggregate income for the year is €60,000 or less. Individuals (aged under 70) who hold a full medical card whose aggregate income for the year is €60,000 or less. Individuals (aged under 70) who hold a full medical card whose aggregate income for the year is €60,000 or less. Individuals (aged under 70) who hold a full medical card whose aggregate income for the year is €60,000 or less.
2% - on the first €10,036 2% - on the first €10,036 1.5% - on the first €12,012 1% - on the first €12,012 0.5% - on the first €12,012 0.5% - on the first €12,012
The 4% rate applies to all income over €10,036 The 4% rate applies to all income over €10,036 The 3.5% rate applies to all income over €12,012 The 3% rate applies to all income over €12,012 The 2.5% rate applies to all income over €12,012 The 2% rate applies to all income over €12,012

Emergency Tax

Like 2020, employees on emergency tax with a PPS Number will not receive any tax credits. They will also only get 4 weeks or one month of standard rate cut off point. 

Release Date: 21 Nov 2020

New Feature

  • Use your own email server

    Use the new SMTP tab in the Dashboard screen to specify your own mail server settings.

  • Email Payslip status dialogue

    When you've emailed the payslips, a message appears to let you know if it's been successful

Changes

  • Main menu

    The menu at the left of the screen now has divider lines to help you navigate more easily as more options are added.

  • Modal dialogue box behaviour

    The Employee modal screens (such as quick setup, BIK, RPN etc.) now do not disappear is clicked away from. The user now has to close the form to make it disappear.

Release Date: 24 Sep 2020

New Feature

  • TWSS Reconciliation

    TWSS Reconciliation CSV file creation utility is now available, under the new menu item at the left of the screen.

Release Date: 30 Aug 2020

New Feature

  • EWSS Submissions

    EWSS is now Live. EWSS submissions can now be made for employers who have registered via ROS.

    Employers can also use the new Sweepback file creation facility for EWSS payments in July and August 2020.

Release Date: 14 Jun 2020

New Feature

  • Support Forum

    Seven years ago, we had to close our support forum. Stopping the spammers had become a full time job so we had no option but to make the forum read only.

    We are pleased to announce that the support fourm is back! This time only users with a Cloudpay account can submit and reply to posts. We believe that this will finally stop the spam.

    Using the forum means that anyone else with the same query also benefits from the reponse.

Release Date: 4 May 2020

New Feature

  • Covid 19: Operational Phase

    Subdiy and taxable top up values are now issued by Revenue and can be imported into CloudPay via a CSV file.

    This release now has a new Covid CSV import screen under the Revenue Menu. The Covid Calculator has also been amended to handle the new CSV values.

Release Date: 26 March 2020

New Feature

  • Covid 19: Transitional Phase

    The Employer refund scheme has now been replaced by a new scheme, which is even more complex. This version of Cloudpay now has a new Covid Calculator accessable via the employee screen to help Employers determine the subsidy amounts.

Release Date: 19 March 2020

New Feature

  • Covid 19: Employer refund scheme

    A new element type of Covid-19 has been added. PRSI class '9' has also been added. Any employee assigned a PRSI class of '9' will have their payslip calculated using PRSI sub class J9 and the Revenue submission will also be J9.

    The refund amount is €203/week

Release Date: 29 Feb 2020

Statutory Change

  • USC Standard rate change

    The 2% USC threshold ceiling has now been raised from €19,874 to €20,484, effective from 1 Jan 2020. This is In accordance with the Finance Bill 2020.

    Employees may be updated to this new rate when you next import RPNs. Any new employees set up from 29 Feb 2020 onwards will have the new rate as the default rate.

Release Date: 10 Feb 2020

New Feature

  • Dashboard

    New dsahboard shows summary information about your payroll and Cloudpay account.


Bug Fix

  • Gross to Net and Control summary reports

    If two payment frequencies had the same pay date, employees from both payment frequencies would appear in the report.

Release Date: 24 Dec 2019

Budget Changes

PAYE
There were no PAYE changes for 2020 in the Budget. All PAYE rates stay the same.

PRSI
Employer contributions for Class A and Class H have increased by 0.1% Employer and Employee contributions for all other classes stay the same.

IMPORTANT: The PRSI Rates from 1 February 2020 have changed. We were informed of this change by the Department of Welfare on 24 Dec 2019.

The Class A employer PRSI threshold will increase from €386 to €395 effective from 1 February 2020. As a result of this change Classes AX and AL will have different thresholds within 2020.

USC
New USC Rates can be found here: https://www.revenue.ie/en/jobs-and-pensions/usc/standard-rates-and-thresholds-of-usc.aspx

The standard rates of Universal Social Charge are:
2015 Rate 2016 Rate 2017 Rate 2018 Rate 2019 & 2020 Rate
On the first €12,012 1.5% On the first €12,012 1% On the first €12,012 0.5% On the first €12,012 0.5% On the first €12,012 0.5%
On the next €5,564 3.5% On the next €6,656 3% On the next €6,760 2.5% On the next €7,360 2% On the next €7,862 2%
On the next €52,468 7% On the next €51,376 5.5% On the next €51,272 5% On the next €50,672 4.75% On the next €50,170 4.5%
On the balance 8% On the balance 8% On the balance 8% On the balance 8% On the balance 8%

 

The Reduced rates of Universal Social Charge are:
2011 & 2012 2013 & 2014 2015 2016 2017

2018, 2019 & 2020

Individual aged 70 years or over. Individuals aged 70 years or over whose aggregate income for the year is €60,000 or less. Individuals aged 70 years or over whose aggregate income for the year is €60,000 or less. Individuals aged 70 years or over whose aggregate income for the year is €60,000 or less. Individuals aged 70 years or over whose aggregate income for the year is €60,000 or less. Individuals aged 70 years or over whose aggregate income for the year is €60,000 or less.
Individuals who hold a full medical card (regardless of age). Individuals (aged under 70) who hold a full medical card whose aggregate income for the year is €60,000 or less. Individuals (aged under 70) who hold a full medical card whose aggregate income for the year is €60,000 or less. Individuals (aged under 70) who hold a full medical card whose aggregate income for the year is €60,000 or less. Individuals (aged under 70) who hold a full medical card whose aggregate income for the year is €60,000 or less. Individuals (aged under 70) who hold a full medical card whose aggregate income for the year is €60,000 or less.
2% - on the first €10,036 2% - on the first €10,036 1.5% - on the first €12,012 1% - on the first €12,012 0.5% - on the first €12,012 0.5% - on the first €12,012
The 4% rate applies to all income over €10,036 The 4% rate applies to all income over €10,036 The 3.5% rate applies to all income over €12,012 The 3% rate applies to all income over €12,012 The 2.5% rate applies to all income over €12,012 The 2% rate applies to all income over €12,012

Emergency Tax

Like 2019, employees on emergency tax with a PPS Number will not receive any tax credits. They will also only get 4 weeks or one month of standard rate cut off point. 

Release Date: 23 Nov 2019

New Features

  • New Payment Frequencies

    It is now possible to set up the following payment frequencies:

      Two Monthly
      Quarterly
      Four Monthly
      Six Monthly
      Annually
    These have been added to the Pay Method tab in the Company screen

  • Monthly payment frequency improvement

    Now the day of the month can be used (eg, pay on 13th of the month or the last or first day of the month etc.)

  • Mid-year payment frequency change warning

    If a payment frequency is attempted to be altered after a payment has already been processed using the frequency, then a warning message appears.


Bug Fixes

  • It was possible to save a company with no payment frequencies set up. This is now no longer possible.

Release Date: 28 Oct 2019

New Features

  • Leavers in Payroll grid

    Employees that have been paid, but had left still now appear in the employee grid in the Payroll screen, for dates that they have had a payment processed for. A new label like this left will appear next to their name so that you know they have left.

  • Health Insurance

    Elements with a Type of 'Health Insurance', now are Notional elements. CloudPay now works in the same way as the Desktop version for Health Insurance.


Bug Fixes

  • Rewind All feature in Payroll screen sometimes timed out. This process has now been redesigned the same way as Pay all.

Release Date: 15 Oct 2019

New Features

  • Tax Deduction card report

Bug Fixes

  • Cosmetic: Family name now in appears in PSR grid

Release Date: 08 Oct 2019

New Features

  • Email Payslips

    Employer No. now on email payslips


Bug Fixes

  • Pay All feature in Payroll screen sometimes timed out. This process has now been redesigned.

Release Date: 29 Sep 2019

New Features

  • Users

    Multiple Users can now be set up per CloudPay account.

  • Reports

    P30: Now rounded in exactly the same way as the Payroll Submission Request


Bug Fixes

  • Deductions not deleting properly in Payroll screen.

Release Date: 25 Sep 2019

New Features

  • Save Payslips button

    Button at the top of the Payroll screen allows instant download of current processed payslip. If the employee has a Password set up, then the payslip will be password protected.

  • Reports

    Gross to Net Range report

    Totals only option for Gross to Net and Control summary range reports


Bug Fixes

  • (No bug fixes for this release)

Release Date: 11 Sep 2019

New Features

  • Show/Hide elements and deductions toggle

    Element and deduction details in the employee and payroll screen can now be toggled. Most of the time people do not need to see these extra columns so the option is now there to hide them. This also makes CloudPay more like the desktop version.

  • Grid scrolling

    If an employee is selected in the employee or payroll screen or a company is selected in the company screen or a date in the payroll or submit payroll screen, the grid does not revert back to the top. The scroll position is retained.


Bug Fixes

  • Shading for skipped or processed payments

    Cosmetic: The shaded area sometimes fell short of the area it was meant to cover in the tabs in the Payroll screen.

Release Date: 5 Sep 2019

New Features

  • New Reports

    Register of Employees

    Payslip and copy per sheet

    Payslip with employer no and employee address

  • Audit Log

    View what actions have happened to your payroll data. This screen allows you to check that no unathorised actions have been applied to your data.

  • Release Notes

    Keep track of what CloudPay changes have been made and bugs that have been fixed.


Bug Fixes

  • (No bug fixes for this release)